【115年6~9月份課外組列管場地開放申請】

1. 場地協調時間：5/6（三）社團工作會報（僅有實體協調，線上無法參與協調，需場協社團請至蒙民偉樓101參加實體會議）
2. 場地申請時間：請於4/24（五）中午12點前至社團系統進行活動申請，活動審核通過後才能進行場地申請，場地申請至5/4（一）中午12點止。
3. 如有場地衝突須協調的社團，將於5/5下午更新於課外組網頁公告，並寄送通知信件給予社長。場地有衝突的社團，現場唱名，唱名三聲，未回應者視同棄權。
4. 若想先知道場地是否有衝突，可至系統進行申請情況查詢，路徑為：社團主選單→場地申請→申請情況查詢

• 場地協調表(雲端連結)：場地協調社團名單(待更新)

課外組列管場地協調說明：

1. 定義：課外組於場協前公告場地申請時程，社團在時程內提出場地申請，同時段同場地有二個以上社團登記，就會登記為進入場地協調之名單。
2. 時間：5 月、9月、12月社團工作會報（日期依公告為準），有場地衝突的社團會更新在場地協調的公告內。
3. 方式：
   1. 課外組於場協時會唱社團名三聲，請有場地衝突的社團出列協調。
   2. 假設有ABC三社團場地衝突，A未出席，A視同放棄協調資格。由當場出席的BC社團進行協調。
   3. 假設B協調到場地，C沒有，但有另一個場地剛好沒有其他社團申請，場管人員先暫時用鉛筆登記，C需在場協後5日內(不含假日)上系統登錄申請該場地，逾期未申請視同放棄。

[Venue Application Open for Spaces Managed by the Division of Student Activities (June–September 2026)]

• Venue Coordination Meeting: Wednesday, 5/6 during the Student Club Working Meeting. (In-person coordination only; online participation is not available. Clubs requiring venue coordination must attend the physical meeting in Room 101, Meng Min-wei Building).
• Venue Application Period: Please submit your activity application via the Student Club System by 12:00 PM on Friday, 4/24. You may only apply for a venue after your activity application has been approved. Venue applications will close at 12:00 PM on Monday, 5/4.

Clubs with venue conflicts that require coordination will be listed in an updated announcement on the Division of Student Activities website on the afternoon of 5/5, and a notification email will be sent to the club presidents. During the coordination meeting, clubs with conflicts will be called by name. The name will be called three times; failure to respond will result in the forfeiture of coordination rights.

• Venue Coordination Form (Link): List of Clubs for Venue Coordination (To be updated)

Explanation of Venue Coordination for Spaces Managed by the Division of Student Activities:

• Definition: The Division of Student Activities announces the venue application schedule prior to the coordination meeting. Clubs apply for venues within this specified timeframe. If two or more clubs apply for the same venue for the same time slot, they will be placed on the venue coordination list.
• Time: Held during the Student Club Working Meetings in May, September, and December (exact dates are subject to official announcements). Clubs with venue conflicts will be updated in the venue coordination announcement.
• Procedure:
  1. During the coordination meeting, the Division will call the club's name three times. Clubs with venue conflicts are asked to come forward to coordinate.
  2. For example, if clubs A, B, and C have a venue conflict and club A is absent, club A automatically forfeits its coordination eligibility. The coordination will then proceed with the attending clubs, B and C.
  3. If club B successfully secures the venue and club C does not, but another venue happens to be available with no other applicants, the venue administrator will provisionally reserve that available space for club C. Club C must then log into the system to officially apply for this new venue within 5 working days after the coordination meeting. Failure to apply before the deadline will be considered a forfeiture.

場地協調時程表（詳細日期以公告為準）：

• • 場地協調後，所剩空餘之場地及時段，採【先登記先借用】制。